Offer and order
When preparing offers for goods and services, in particular for furnishings and equipment to be supplied, the service must always be offered with delivery "free place of installation until ready for use handover". There are no staff within the university who can assist you with the installation or assembly.
All orders are placed exclusively in the form of a written order. The organizational part of the order contains the SAP order number, the delivery address and the billing address. This information must be provided for invoicing and payment purposes. If this data is missing, the invoices will be returned and will therefore not be paid on time.
You can find more detailed information on quoting and ordering in the General Terms and Conditions of the University of Graz.
Delivery
Deliveries must always be made within the University's business hours (Monday to Friday, 8 a.m. to 4 p.m.). The services are to be provided free to the place of installation, including installation, until the equipment is handed over ready for operation. The scope of services includes unloading, unpacking and transportation to the intended location, installation and transfer to operational condition.
All materials, equipment, waste, etc. not required shall be removed from the installation site at the contractor's expense in compliance with the Waste Management Act, Federal Law Gazette No. 325/1990, and the relevant ordinances in the currently applicable form.
Further information on delivery can be found in the General Terms and Conditions of the University of Graz.
Invoicing
Invoices must be submitted in electronic form in accordance with the agreement on the electronic transmission of invoices after complete fulfillment of the contract or submitted as structured electronic invoices in accordance with EU Directive 2014/55/EU via the portal E-RECHNUNG. GV.AT (applies exclusively to suppliers from Austria).
Delivery bills and invoices must be provided with the order number: 4500xxxxxx or, in the case of a structured electronic invoice submitted via E-RECHNUNG.GV.AT, with the order reference BUNI-B/4500xxxxxxxx.
For advance payment invoices in connection with the procurement of equipment, a bank guarantee must be submitted, which must contain the following provision: "The assertion of the claim shall be made in writing by post or by an authorized representative of Karl-Franzens-Universität Graz. Payment must be made to the university account of Karl-Franzens-Universität Graz held at Raiffeisen-Landesbank Steiermark AG, IBAN: AT36 3800 0000 0004 9460, BIC: RZSTAT2G. Cash payment is excluded"
Information persons for invoicing and e-invoices:
Sandra Kulhanek
Tel.: 0316 380- 2157
E-mail: sandra.kulhanek(at)uni-graz.at
Johann Hammer
Phone: 0316 380- 1893
E-mail: johann.hammer(at)uni-graz.at
Further information on invoicing can be found in the General Terms and Conditions of the University of Graz.
Information on data processing in accordance with the General Data Protection Regulation (GDPR)
The University of Graz attaches great importance to the protection of the personal data of its suppliers and customers. We treat your personal data confidentially and process it in accordance with the statutory data protection regulations. We therefore inform you below about the purpose and scope of the data processing we carry out.
Who is responsible for data processing and who can you contact?
Responsible for data processing is
Karl-Franzens-Universität Graz
Universitätsplatz 3
8010 Graz
Austria
Phone: +43 (0) 316 380-0
Fax: +43 (0) 316 380-9030
Email: rektorsbuero(at)uni-graz.at
UID-Nr.: ATU 57511277
You can reach the university's data protection officer at: datenschutz(at)uni-graz.at
All information (e.g. Which data is processed?; From which sources does this data originate?; How long is your data stored?, etc.) can be found in the General Data Protection Regulation (GDPR).
Wage and Social Dumping Prevention Act
Scope of application:
The requirements in accordance with the LSD-BG apply exclusively to the construction, repair, maintenance, conversion or demolition of buildings, excavation and earthworks, repair, maintenance and servicing, painting and cleaning work as well as GWS and electrical installations.
Bidders must state and confirm the following clause in writing when submitting their bid:
"The contractor guarantees demonstrable compliance with the rights and obligations listed in the checklist in accordance with the provisions of the Wage and Social Dumping Prevention Act (LSD-BG)."
=> If this clause is missing, the tender will be rejected.
